STRUCTURE & STAFF STRENGTH

Top Management – Strategic Pilots
Director - Tew Hock Sew, Tew Koon Seng
General Manager - Tew Koon Huat

Middle Management – Procurement & Contracts / Projects / Accounts
Manager (Contracts & Construction) – Dr Raymond A. Teo
Accounts Manager – Jean Tew
Project Director – Er Teo Yong Pheng
Project Manager – Eswar, Tew Koon Kiam, Lim Chun Hao

Supervisory & Technical Teams
Project Engineer – Leong Shiu Dek
Project Coordinator – Tan K. H., Kwan Saik Cheng, Ng C. Y., Maccian Pang
Quantity Surveyor – Shari Tan, Suminah, Christopher Chia, Lua Cia Yin
Administrations Officer – Stephanie Loke, Yvonne Fong
Accounts Executive – 2
Foreman – 12
Site Administrations Executive – 5
Site Operative – 75

DISSEMINATED DUTIES OF KEY PERSONNEL


The company’s personnel are grouped into four major categories, namely: managerial, technical, clerical and operations. Although titles and positions may vary among different companies, the following roles typical in most office and site structures are easily distinguished; with their presence and numbers dictated by the nature and progression of the company and their respective contracts.

GENERAL MANAGER:
- He governs the strategic direction of the entire organisation with a primary interest in the effectiveness of the company’s generic structure and business strategy. He is also the project director of all contracts undertaken by the company, with a main concern to ensure that all current projects progress as planned in accordance to their respective achievements in time, cost and quality. Usually having numerous contractual and project commitments on hand, the general manager does not normally visit the site unless his presence is strongly required.

CONTRACTS MANAGER:
- He is based at head-office, and visits his group of contracts on a regular basis or as the situation demands. Besides having to ensure efficiency in all areas involving contracts, quantity surveying, legal correspondence and overall administrations, the C.M. has to spearhead all tender interests of the company and is to undertake both role and function of the Q.S. should the latter be absent from the structure. The C.M. handles both legal and financial aspects of all projects within the Procurement & Contracts Department, which is under his charge.

PROJECT MANAGER:
- His chief concerns are to ensure that progress and financial outcome of his project/s are satisfactory, and that time, cost and quality are to the satisfaction of the client. He is the chief executive personnel on site and is given wide discretionary powers due to his daily span of responsibilities; such as:-
1) Controlling the contract programme,
2) Organising site administration,
3) Engaging supplementary labour,
4) Ensuring efficiency of overall logistics,
5) Co-ordinating subcontractors’ work with own direct operatives,
6) Ensuring the adequacy of health and safety provisions,
7) Assessing clerk-of-works’, safety officials’ and inspectors’ requests,
8) Company’s representative in meetings with client and architect or their representatives...etc.

At every monthly meeting, the P.M. is to present and analyse both cash-flow status and forecast of his contract/s to the company. He is also to assist his Project Co-ordinator in the latter’s tabulation of progress claims and other financial implications for his contract/s. His overall duties are too diverse to define, but his main priorities are to ensure that construction is being carried out economically, on schedule and in accordance with the contract documents.

ACCOUNTS MANAGER:
- The A.M. is responsible for the overall financial accountability and is to supervise and access all claims and payments made against and due to the company. Basing on tabulations from the Contracts Q.S., the A.M. is to assess and submit all contractual progress claims. Liasing with the P.M., cash-flow status and forecast of the entire company are to be presented and analysed by the A.M. during every monthly meeting at the head-office. The A.M. is also to ensure prompt payment and claim by the company upon all necessary assessments. At the dawn of every working year, the A.M. is to submit to the company’s auditor all necessary financial statements in order to ensure delivery of the previous year’s financial report by the latter before every second quarter of the new year.

QUANTITY SURVEYOR (TENDER)/CONTRACTS EXECUTIVE:
- The Tender Q.S./C.E., based at head-office, has a primary responsibility in undertaking all tendering procedures from site show-round through to the final tender submission. Quantity verification, quotation and bills of quantity for all tender interests are to be prepared and researched by the Q.S./C.E. Both Tender and Contracts Q.S./C.E. are to assist each other with their overall obligations within the P & C department.

QUANTITY SURVEYOR (CONTRACTS)/CONTRACTS EXECUTIVE:
- The Contracts Q.S./C.E. visits the site upon a need for physical valuation or taking-off. Quantity verification, quotation and bills of quantity for all current contracts are to be prepared and researched by the Q.S./C.E., as well as the verification of both interim and final measurements of all contracts submitted by the Project Co-ordinator. Together with the client’s consultant Q.S./C.E., he/she has to conclude the valuation of variation orders, day-works and the settlement of claims. It is also his/her duty to assess and certify all external agents’ (i.e. sub-contractor, suppliers…etc.) accounts as well as the assessment and tabulation of progress claims for all contracts, to be submitted to the A.M. as soon as information is made available by the P.C.

ADMINISTRATIONS EXECUTIVE:
- She is responsible for all clerical functions of the company and administrative tasks disseminated by all managers. Having to undertake all secretarial work at the head-office, she has also got to play host to the company’s contacts in person and to relate to them over the phone. She is also responsible for the initiation and maintenance of a systematic filing and correspondence procedure approved by the C.M.

PROJECT CO-ORDINATOR:
- Liasing with the foreman, the P.C. is responsible for organising skilled and semi-skilled operatives, respectively. He/she recommends to the P.M. essential recruitment and deployment of direct labour, plant and equipment, with a special responsibility for safety and co-ordinates subcontract labour. Procedures such as setting-out and surveying, measurement and records, quality control and wastage reduction are some of the encompassed duties. The P.C. also prepares and monitors detailed work programmes and co-ordinates the flow of drawings and other information. He/she is in charge of the indentation, distribution, maintenance and audit of the contract’s logistics (i.e. store and equipment). It is his/her responsibility to take-off and requisite for materials and to place orders upon accessing their specifications and suitability. He/she also has to verify and indent plant-hire/ purchase for the project.

ACCOUNTS EXECUTIVE:
- He/she is to assist the Account Manager in the preparation and processing of both claims and payments affiliated with the company.

SITE SUPERVISOR:
- Being the direct link and authority over the company’s operatives, the foreman plays a vital role in maintaining site discipline and communication with the foreign workers. He is to ensure the work competence of his operatives and is responsible for their welfare, transportation, timekeeping, payment of wages, checking and storage of site materials and hardware…etc. He is also responsible for minor first-aid attendance to operatives, while arranging for medical backup in emergencies. He handles negotiations with the workers and their representatives. The foreman discusses daily site progress and condition with the P.C. and is to report any unforeseen to either the latter or the P.M.

SITE OPERATIVES:
- The company’s own direct labourers fall into three main groups, namely:

1) Structures (i.e. Scaffolding, concreting, masonry, steel works...etc.)
2) Services (i.e. Electrical, sanitary, water, telecommunication installations...etc.)
3) Finishings (i.e. Decoration, carpentry, plastering, painting works...etc.)

Each gang under every respective category has got its own function to compliment the overall project construction, with a charge-hand or specialist-foreman supervising the works.

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